A. (Amended 2008 October 18) The club shall be named the Antique and Classic Car Club of Canada and is incorporated as a non-profit historical society under the Corporations Act of the Province of Ontario.
B. The purpose of the Club shall be to further interest in, and knowledge of, historic, antique, vintage and classic vehicles and associated material. It shall also be the purpose of the Club to encourage the ownership, restoration and preservation of such vehicles and associated material by its members.
2. MEMBERSHIP AND FEES
A. Members in good standing shall be entitled to attend all events of the Club and to vote at Annual and Special Meetings.
B. Membership is open to anyone interested in the purpose of the Club. Applications for membership will be subject to approval by the Directors.
C. The classes of membership shall be determined from time to time and constituted in the Bylaws by the Directors.
D. Fees shall be determined from time to time by the Directors and constituted in the By-laws. They shall become due as set out in the By-laws.
E. (Amended 2008 October 18) Any member whose conduct is judged not to be in keeping with the purposes and the aims of the Club may be expelled after due hearing by the affirmative vote of a majority of the Directors. The member must first have received the complaint thirty days before the hearing by registered mail so that a response may be presented at the hearing.
3. FISCAL YEAR
The fiscal year shall be determined by the Directors and constituted in the By-laws.
4. MEETINGS
A. DIRECTORS' MEETINGS
The Directors shall meet from time to time as they may arrange and according to the By-laws.
B. ANNUAL MEETING
The Annual Meeting of members shall be held as soon as possible after the end of the Club's Fiscal Year and notices of such meeting shall be sent out at least three weeks before the meeting. The notice must include the items intended by the Directors to be on the agenda and all proper proposals for amending the Constitution.
C. SPECIAL MEETINGS
(Amended 2008 October 18) Special meetings of the Club shall be called upon the written petition to the President of at least ten per cent of the voting members of the Club. The petition must state the purpose of the Special Meeting. The date of the meeting will be set within a reasonable time by the Directors and notices sent out as for an Annual Meeting.
5. DIRECTORS AND OFFICERS
A. DIRECTORS
(Amended 2008 October 18) The Directors of the Club shall consist of not fewer than eight nor more than twelve members elected by vote at the Annual Meeting. Directors shall hold office for two years. In addition each Regional President, holding an active membership, shall have a vote at Directors' meetings. A regional president may select another active member to represent the region.
B. HONORARY DIRECTORS
This section was deleted in February 1977. Honorary Director, as a title, shall no longer be awarded. The present Honorary Directors shall remain so until their demise.
C. NOMINATION AND ELECTION
(Amended 2008 October 18) A nominating committee shall be selected by the directors, which must contain five (5) active members, including the President and two (2) past Presidents. The purpose of the committee will be to propose and/or accept nominations for Directors to be elected and to propose to a Directors' meeting a (list of) candidate(s) for ratification.
Other nominations may also be made in writing to the Secretary not less than fourteen days before the Annual General Meeting, in a list signed by the nominee, nominator and five other members.
(Amended 2008 October 18) An election by secret ballot shall be held at the Annual General Meeting to elect Directors when the number of nominees exceeds the number of vacancies. Acclamation by individual show of hands is sufficient when nominees (including incumbent “appointed" Directors) are less than or equal to the number of vacancies.
The newly elected Directors are to take office immediately after the business part of the Annual Meeting at which they are elected and shall hold office until their successors are elected.
The number of Directors elected at the Annual Meeting shall be sufficient to replace those whose terms expire at that time and to fill other vacancies should they exist. Should more than half the Directors be elected to a first term, the Directors, at their first meeting, shall determine in their own way which of the new Directors will hold office for a one year term.
D. OFFICERS
(Amended 2008 October 18) The Directors shall meet immediately following the business part of the Annual Meeting for the election of the Officers of the Club. A President, Vice-President, Secretary and Treasurer shall be elected as the Officers of the Club for the ensuing year. The outgoing President, until succeeded, shall hold the Office of Immediate Past President and continue as a member of the Board, however, with voting rights.
E. DUTIES
(Amended 2008 October 18) The Directors are empowered to conduct the business of the Club in accordance with the purpose and aims of the Club and in conformity with the Constitution and current By-laws.
President
(Amended 2008 October 18) The President shall preside at all meetings and shall appoint committee chair people and shall not vote except in cases of equal division. He or she shall approve minutes of meetings, see that a yearly audit of the books is made and transact such other business as may apply to the office.
Vice-President
(Amended 2008 October 18) The Vice-President shall assume all Presidential Duties at meetings when the President is absent and shall accept all duties assigned by the President. It is understood that the Vice-President will succeed the President in due course.
Secretary
The Secretary shall give notice of all meetings and shall record all minutes of Directors', Special and Annual Meetings and shall perform any other duties as may be directed by the President.
Treasurer
The Treasurer shall establish an account with a recognized Canadian financial institution in the name of the Club to which all funds of the Club shall be deposited. Withdrawals from the account shall require the signature of two Officers or one Officer and one Director of the Club. The Treasurer shall collect and distribute Club funds as ordered by the Directors and shall present reports of the Club’s financial position at Directors' Meetings and Annual Meetings and when required by the Directors. The Treasurer shall keep a record of all Club properties.
F. VACANCIES
A deficiency in the number of Directors or Officers shall be filled by appointment at the next Directors’ Meeting and the members shall be informed of the change. If the changes in one year exceed one-third of the number of Directors at the start of the year, a new election shall be called immediately.
G. COMMITTEES
Committee chair-people from the membership may be appointed and empowered by the President to advance the work of the Club.
6. EXPENDITURES
A. Unless decided otherwise by the Directors all expenses and contracts made for the promotion of a single event social meeting or tour shall be charged to that function and it shall be the intention and endeavour of those appointed to arrange Club functions that the money paid by those attending the function should cover the expenses.
B. Expenses may be incurred for the achievement of the purpose and aims of the Club by any of the Directors up to an amount governed by the By-laws.
C. Expenses higher than that amount governed by the By-laws must be approved at a Directors' Meeting.
D. (Amended 2012 October 27) After the Annual Meeting or the next Board of Directors meeting, a minimum of one person, preferably with an accounting designation and who is not related to the Treasurer presenting the accounts and who needs not be a member of the Club, shall be appointed by the Board of Directors to review the books of the Club for the Fiscal Year ending at or before the next Annual Meeting.
7. REGIONS
(Amended 2008 October 18) Any group of at least ten members may set up a Region of the Club to govern local affairs. A Region may write its own constitution (subject to approval by the National Directors), may choose its own name, may elect its own officers, may operate its own treasury, may collect Regional dues from its members and engage in any other activity in accordance with the purposes of the Club. All regional members must be members of the Club. Regions must keep the Directors of the Club informed of their current constitution, By-laws and membership. A region shall have no power to act as an agent of the Club.
8. AMENDMENTS
A. CONSTITUTION
Proposals to amend the Constitution shall be presented in writing to the Secretary and signed by at least ten members not later than two months before the end of the Club's Fiscal Year. The Directors shall consider such proposals and shall notify the proposers of their opinion in regard thereto, no later than thirty days from receipt of such proposals. The proposers may then withdraw their proposals or may forward them in the form finally decided upon to the Secretary, to be submitted for discussion and decision by the members at the next Annual Meeting. The secretary shall include in the notice to each member of the Annual Meeting a copy of any proposal to amend the Constitution. No such proposal may be voted upon unless such notice to members has been given.
B. BY-LAWS
(Amended 2008 October 18) The By-laws may be amended at any Directors' or AGM meeting provided written notice of the proposed amendment is given to each National Director and Regional President at least 15 calendar days before, and the item is listed on the agenda of any such meeting. If accepted, written notice of the amendment shall be published in the next issue of the Reflector.
C. PUBLICATION OF THE CONSTITUTION AND BY-LAWS (Added October 25, 2003)
(Amended 2012 October 27) A copy of the Club’s Constitution and By-laws shall be published in the Membership Roster and on the Club's website elected National Directors.
This page updated November 18, 2012.
